4.
DUTIES OF OFFICE
BEARERS:
PRESIDENT: President is the head of the Executive Committee
and presides all the meetings of the Association. When presiding, his vote is only a
casting vote in case of a tie with the approval of EXECUTIVE
COMMITTEE he can appoint/nominate any person to
attend to any organizational work of the Association. He can delegate his powers to the
Vice President or to any member of EXECUTIVE COMMITTEE as and
when he so
desires. The President should
always be such member of the Association who is not working in the Dept. of
Business Administration and who is at least an 7 years Alumnii i.e. he
should have obtained his MBA degree day/evening 7
years prior to the election
year.
PAST PRESIDENT: He will sit next to the President in all
meetings of the Association
and advise him as and when so sought on any matter. The President / EC/AGBM/EOGBM may allot him any duties by
a special resolution and he reports the progress to the President.
VICE - PRESIDENT: Vice President will
preside over the meetings of AGBM/EOGBM/EC in the absence of the
President he shall exercise all such powers as are due to the President of
the Association and also such powers as are delegated to him by
EC. If by any chance the post
of President falls vacant during the year, the Vice President shall take
that position for the rest of the term or till the elections are duly held
which ever is earlier. He
will be incharge of Academic and Professional activities as part of his
duties and will put all proposals before EXECUTIVE COMMITTEE with respect
to activities and obtains the approval.
GENERAL SECRETARY & TREASURER
(one post): The General Secretary
shall be the Chief Administrative Officer of the Association and shall
perform all duties that are usually vested in him by the EC, the President
and the GBM of the
Association. As there
is no separate Treasurer, The General Secretary shall perform all such
duties that are due to a Treasurer with regard to the financial
collections, expenses audits and balance sheets and all financial
projections of the association.
He shall keep proper documents, receipts and ledgers with respect
to all the monetary transactions of the association. He presents the Annual Budget of
AGBM and gets the approval.
The General Secretary issues all notifications of the
Association with regard to the memberships, collections meetings etc., of
the association. He shall be
head of the office of the association and shall supervise all the works of
the association and appoints / nominates any member / member of EXECUTIVE
COMMITTEE to attend to any work of the association. He calls for the AGBM/ Extra
ordinary GBM with the consent of the President of the association. In case of a tie between the President and
General Secretary & Treasurer with respect to the holding of a
GBM/EOGBM or any other
matter of the association the majority decision of EXECUTIVE
COMMITTEE holds good.
JOINT SECRETARY: He shall assist the Secretary in all his
duties and acts in his place
in his absence. He is given
duties by the Secretary form time to time. If by any chance the post of
General Secretary & Treasurer falls vacant, he shall exercise all such
powers and duties for the rest of the term of the elections which ever is
earlier.
5. TERM OF OFFICE OF MEMBERS
OF THE EXECUTIVE COMMITTEE:
The Members of the EXECUTIVE COMMITTEE shall hold
office for two years at a time and they are elected through postal ballot (PBS) once in every two
years. There will be
four/five members only.
6. CONVENTION
DIRECTOR:
AGBM
will be preceded and succeeded by annual conventions in which
certain Cultural and Academic activities will be organized by the
association. The Convention
Director Co-ordinates all such activities and he is nominated by the
President at the AGBM for every succeeding year. He will be incharge of
Registration at the convention and also new membership fees etc., The collections made are
handed over to the General
Secretary & Treasurer within a fortnight period of such
collection and accounts for the same.
7. DISQUALIFICATION:
(a)If any office
bearer of the Association excluding the Ex-Officio members does not attend
three consecutive Executive Committee meetings of the Association, he
stands disqualified. However,
the President of the Association, if, could not attend 3 consecutive
Executive Committee meetings and offers reasonable explanation, he does
not attract this disqualification.
The Vice – President takes his place in all such meetings which
President could not attend for a valid reason and performs the duties of
the President.
(b)Those who are convicted of any criminal offence/charges are not
eligible to become members.
If it is known to the Association subsequent to their taking
membership that such member is convicted of criminal charges, he stands
disqualified forthwith, even if he is an office bearer.
8. RULES OF
RESIDENCE:
The President and the General Secretary and Treasurer
of the Association should essentially, and invariably be the residents of
the Head Quarters of the Association i.e. Hyderabad. How ever it is not applicable to
other office bearers and members.
If by any chance during their tenure if by any transfer by virtue
of their Jobs / Professions/Business/if they become non-residents of the
head quarters by more than one year (12 months
continuously) they should either willfully resign, or else they will be disqualified to
hold the posts if it is otherwise established by EC. The Vice President and the Joint
Secretary will take the responsibility if they satisfy the rule of
residence. In case no other
office bearer of
EXECUTIVE COMMITTEE happens to be residents of H.Qrs. under such circumstances
EXECUTIVE COMMITTEE by
simple majority nominate such
suitable members as they feel deemed fit and proper for the Presidentship
and the General Secretaryship of the Association for the remaining period
keeping in view the rule of residence.
9. ELECTIONS:
Returning Officer (RO) is appointed to conduct the
elections of the Association by postal ballot only. R.O. should necessarily be the HOD
of Business Management or his nominee who should be a member of the
faculty of the Department of Business Administration.
For election of new office bearers, nominations may be sent by post
by any member in good standing to the R.O. after the notification is
issued to that effect by
him. The elections are
normally conducted on or before the 30th of December once in
every two years. The persons
nominated for a particular post should be proposed and seconded by one
member each of the Association and the member proposed should sign his
acceptance on such nomination paper.
Only such nomination paper shall be considered by the R.O. and his finally approved list
shall be made available
and a ballot paper will
be sent to all the members
including the fellows of the Association. The voting shall be by postal
ballot and the votes shall be counted and announced by the H.O.D. or
Returning Officer who will be assisted by two or more scrutiny’s nominated
by the President to assist the Returning Officer who will essentially be
the H.O.D. whosoever it may be or his nominee as stated earlier. Returning officer need not
necessarily be a member / Fellow of the Association. If by any event HOD does not
accept to be the R.O. for any
season any Professor of the Dept. may be nominated to be R.O. by the E.C. The voting papers may be sent to
the H.O.D. or by post only or handed over to him in person. The R.O. will take all suitable
steps for the conduction of elections of the society through postal ballot
and his decision is final and binding on the Association.
After deep deliberations
keeping in view the
ban on elections where students will take part and for maintaining peace
and serenity, dignity and decorum in the O.U. campus and in
order to avoid inconvenience that could be caused in the O.U. Campus or in
the department and
its discipline due
to
canvassing
and exhibition of
Pamphalets, Sign boards,
Circulars
etc., by the contesting
candidates and in order to provide
equal participative role to
all members of OCAMBAAA who
are either living or
residing in
and around Hyderabad or any where in India
or
Abroad postal ballet system (PBS) is adopted by
OCAMBAAA for
electing its
office bearers and E.C. Members.
The final list of
the
contestants approved by
the R.O.
along with the
Ballot papers will
be sent to each member of the Association by
Book-Post. The
completed ballot paper should reach the R.O. within the stipulated time by
either Regd. Post / Under Certification of Posting / Ordinary post. The
responsibility of handing over the completed ballot paper lies with the
member who is voting. The
result of the election shall be displayed on the Notice Board and
announced through press in local papers. The register of the members and
Fellows will be handed over to R.O. by the General Secretary of OCAMBAAA fifteen days in advance of elections. No members can be enrolled after
this period and will not be eligible to vote.
10.
QUORUM:
The Quorum for Executive
Committee meetings shall be four.
The quorum for the General Body meeting shall be twenty and fifteen
for AGBM and EOGBM respectively.
11. FUNDS:
(a) The President may appoint a Finance Committee or Financial Advisor
to advise the Association regarding the acquisition, disposal and proper
management of the property and assets of the association.
The funds shall be spent only for the attainment of the Aims and
Objectives of the Association and no portion thereof shall be paid or
transferred directly or indirectly to any of its members except as
payments / honoraria duly sanctioned/ approved by EXECUTIVE COMMITTEE and ratified in the AGBM.
Membership
fees shall be treated as capital and shall be suitably invested for the
benefit of the association.
Donations shall be disposed of in accordance with the conditions
attached there in by the donee and in a beneficial manner. The E.C. may constitute special
funds committee for specific purposes and allot part of the annual revenue
or any donations specifically received for them for such purpose. The E.C. will also decide on the mode of disposal of
such funds.
No member of the association will be entitled to any share in the
estate, income or assets of the association or will be association
distribute any dividend, bonus or gift any money to any member, provided
that nothing in this clause is construed as preventing payment of a reasonable monetary honorarium or
compensation for services rendered to the association by any member or non member. The distribution of the
publications or souvenirs of the association is free to the members.
The E.C. shall decide on purchase and sale of security and stock
with a view to benefit the association in general. For the acquisition, transfer and
sale of immovable property, the General Body will be the final authority
to decide by a two thirds majority of those present and voting at such a
general meeting. Any
donation/gift proposed to be made by the association another organization
or individuals in pursuance of the association objectives can be decided
by the EC, Subject to ratification by a simple majority at a General Body
meeting that follows.
(b) An SSB Account of the Association will be opened in the name and
style of Osmania Campus MBA Alumnii Association OCAMBAAA by the
President and the
General Secretary and the Treasurer in the SBH, OU Campus. This account will be operated both
jointly by the President and General Secretary and Treasurer. The Pass book and cheque book will
be in the safe custody of General Secretary and Treasurer. The H.O.D. and Chairman
OCAMBAAA will be sending the letter to the Manager, SBH, O.U. Campus attesting the signatures of
the President and Secretary and Treasurer of OCAMBAAA to operate the said Bank A/c. for OCAMBAAA
immediately after they are elected and assumed charge from the outgoing
President and Secretary and Treasurer. On production of such letter from
H.O.D. and Chairman OCAMBAAA, the Manager of the said Bank will permit the
operation of the said Account
by the said office bearers. The Fixed Deposit
Certificate will be in the name of the Association and the interest
accrued on such FDS will be credited to the SSB account of the Association. Under no circumstances FDS can be
encashed except through a resolution passed to that effect in the AGBM or
EOGBM on a justification
supported by more than ¾ th of
the total members of the Association. Opinion of the majority
members in this regard can also be obtained through post and followed
accordingly if it is so felt by EC.
12. ACCOUNTS:
Accounts of the association shall be maintained
regularly. The accounts shall
be audited by an auditor every year.
The E.C. will nominate
an auditor for this purpose.
The auditor need not necessarily be a member of the
association. The auditor is
nominated once in every two years and his name is announced in the
AGBM. Only the audited
statements and Balance Sheets duly signed by the President, general
Secretary and Treasurer are presented at the AGBMS/EOGBMS. Suitable honoraria may be fixed by
the Executive Committee to the Auditors for this purpose for their two
year term.
13. AMENDMENTS :
Amendments to this constitution may be brought up for consideration
at any Annual General Body Meeting or at any Extra Ordinary General Body
meeting. Requisition proposing amendment/amendments
should be signed by atleast
ten members of good standing of OCAMBAAA and details of such
amendment be circulated to all members by post 30 days in advance of
proposed AGBM/EOGBM called
for such specific purpose.
The members proposing the amendment should explain in detail the
need for such amendment and
submit their explanation to the Secretary OCAMBAAA who in turn calls
for EC and fixes a date for AGBM/EOGBM. It is the responsibility of proposing members to circulate
their proposed amendments to all members by post and submit proof of the same. No amendment or
alteration shall be made unless it is so voted by 2/3rds of members
present at such meeting and confirmed by 2/3rds of the members
present at a second special
meeting called for the purpose within a period of 3 months. However number of such members
should not be less than half of the total number of members of the
Association at that point of time as per membership register.
The association shall be a
non-profit making organization working for the furtherance of its aims and
objectives. It may, however,
acquire property, invest funds and manage its assets so as to secure
income for the common good for the Association as a whole and also
maintain a paid staff for managing its affairs, including library and
other legitimate activities.
Its members may not receive any salary or bonus but may be paid
honoraria for services rendered with the approval of Executive Committee.
Fellows of the association are entitled to use the letters
F.A.A.D.B.A. (O.U.) after their
names to indicate
their fellowship in the association.
14. PATRONS:
Persons who make a substantial donation of Rs.10,000/- or more to
the association shall be on the recommendation of the Executive Committee
are nominated as PATRONS
of the
Association. Patrons need not
necessary be the members and
such donations are made fixed deposits in any
National/Coop Bank and only the interest part is spent for any reasonably
good purpose of the association.
The Patron may also suggest the activity for which the interest on
such Fixed Deposit be spent by the Association.
15. BUSINESS YEAR
:
The business year of
the Association shall be calendar year i.e., from 1st January to 31st December. All dues become payable on or
before 1st January of the year of membership.
16.
PUBLICATIONS:
The Association may publish special papers, monographs,
bulletins, proceedings of symposia, etc., as and when they are conducted
by it. The EXECUTIVE
COMMITTEE will decide the policy regarding their distribution to members /
fellows/Hon. Fellows, whether free or at a price to be fixed as the
situation demands from time to time.
If any cost is fixed it will be cost price only.
Technical or Professional
papers for reading at a meeting of the association and publication
thereafter should be sent to
the General Secretary in proper form neatly typed and carefully
illustrated. Such papers
accepted by the specially constituted Editorial Board or Committee of the
association will be formally read and discussed at a meeting and will be
published if funds so permit. Authors will be supplied copies of
the reprints at the cost price.
The EXECUTIVE COMMITTEE will appoint the Chief Editor and members
of the Editorial Board as and
when any publications are envisaged.
They need not necessarily be the members of the Association but
should be persons of good standing concerning the field of Business Management/Administration.
17. COMMITTEES:
The President or the
Executive Committee may
appoint such short term or long term committees as may be necessary to
consider and report upon
various aspects of the association work such as publications, nominations,
conduct of symposia, cooperation with other bodies, etc. At the meetings of these committees, the
President may nominate an Executive member to be ex-officio member to keep Executive Committee
in touch with developments.
18.
OBLIGATION BOOK & OATH TAKING:
Soon after election which are held once in two years,
each office bearer is
required to sign in a book signifying his/her
adherence to the constitution objectives, rules and regulations of the Association. This book shall be a permanent
record of Membership of the Association. This is in addition to the oath at the
time of assuming charge/office.
The charge of their respective responsibilities is taken by the
newly elected members at the AGBM that will be
held. The outgoing team will
hand over the charge to the new team. The President of the new team will
deliver his acceptance speech and purpose his programs and polices for his tenure of office.
19. CODE OF CONDUCT &
DISCIPLINE:
As the activities of the Association are proposed to
be held within the precincts
of the Department of Business Administration at the Osmania University
Campus, the Code of Conduct & Discipline of the University will Govern
the members and office Bearers of the Association.
20. WINDING UP:
If the Association is to be dissolved, its property
and assets may be disposed of by gift to O.U. provided a two thirds majority of
the members present and voting at such a General Meeting approves such
proposal. In such a case the
beneficiary should be only the Department of Business Administration, O.U.
Campus and not any other organization.
21. ARBITRATION :
Any dispute of any kind with
respect to the matters of OCAMBAAA is arbitrated by a three member
committee consisting of the Principal, Dean & Head of the Department
of Business Administration of the O.U. Campus. An appeal on the Award of the
Arbitration Committee lies with the High Court of A.P. Hyderabad.
This Constitution was
unanimously approved in the
AGBM held on 26-01-2000 in the Department of Business Management of Osmania
University.
